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Recognising and Responding to Deprivations of Liberty

1. When to use this Procedure

This procedure should be used by practitioners working with adults and young people from the age of 16, where a deprivation of liberty may be occurring.

Practitioners working with children and young people under the age of 16 should refer to available children's procedures.

2. Identifying Deprivations of Liberty (ages 18 and over)

General guidance

Deprivations of liberty that have not been authorised by either the Local Authority (through the DoLS framework) or the Court of Protection are:

  1. Unlawful; and
  2. A breach of a person's basic human rights.

As a social care practitioner you need to know:

  1. What a deprivation of liberty is;
  2. How to identify a possible deprivation; and
  3. What action to take if you believe a deprivation is occurring.

Places where a deprivation of liberty may occur

Deprivations of liberty can occur in a range of settings, including:

  1. A care home (nursing or residential);
  2. A hospital;
  3. A home owned by the person;
  4. A home rented by the person (including supported living or extra care);
  5. A shared lives scheme;
  6. A day centre or other place where the person receives care or treatment away from their home.

Identifying a possible deprivation of liberty

If the following things all apply then it is likely that a deprivation of liberty is occurring:

  1. The person is over the age of 18;
  2. The person lacks capacity to consent to their care or treatment;
  3. The person is under continuous supervision or control;
  4. The person is not free to leave the place where they are receiving care or treatment; and
  5. The care or treatment being received is imputable to the state.

Continuous supervision and control

Whenever care or treatment is provided there will probably be some element of supervision or control. For example:

  1. The person may require monitoring when taking their medication; or
  2. They may have the nature of their food choices restricted due to a risk of choking.

Supervision and control is only deemed to be 'continuous' in nature if the overall impact on the person's life is significant. 

The following are examples of situations when supervision and control is likely to be continuous:

  1. The person needs frequent or constant supervision for their safety;
  2. The person is only ever left on their own for short periods of time;
  3. Most aspects of life are decided by others (e.g. what to wear, what to eat, when to get up or go to bed, how to spend their time);
  4. The person is not permitted to carry out everyday tasks (such as cooking or cleaning) without the support of others;
  5. The use of restraint or medication to routinely manage behaviour.  

Not free to leave

A person is not free to leave if they:

  1. Are required to be there to receive the care or treatment; and
  2. Would be prevented from leaving if they attempted to do so.

An important thing to remember about being 'free to leave' is that it does not matter whether the person is asking or attempting to leave; what matters is the response that they would receive if they were to do so.

Imputable to the state

Care and treatment is imputable to the state if:

  1. It has been arranged or provided by the Local Authority; or
  2. It has been arranged or provided by the NHS; or
  3. A person has made their own arrangements for care, but if they didn't have the financial means to continue paying for their care the Local Authority would have (or be likely to have) a duty to meet their needs.

The difference between a deprivation of liberty and 'restraint'

Restraint is defined in the Mental Capacity Act as:

  1. Any act that uses, or threatens to use, force to carry out another function to which the person resists; or
  2. Any act that restricts the person's freedom of movement, whether or not they resist.

The use of restraint does not amount to a deprivation of liberty when:

  1. The person providing care or treatment believes that it is necessary to restrain the person in order to prevent them from being harmed; and
  2. There is evidence that restraint is a proportionate response to the likelihood and seriousness of harm; and
  3. Restraint is not used routinely as a method to manage behaviour.

If restraint is being used routinely as a way to manage the person's behaviour it is likely that this surmounts to continuous supervision and control, which would then indicate that a deprivation of liberty may be occurring.

If a deprivation is occurring

If you believe that a deprivation is occurring your response will be determined by the environment in which the person is receiving the care or treatment that is depriving them of their liberty.

If the person is in a care home or hospital you should click here to access the 'Responding to Deprivations of Adults in a Care Home or Hospital' section of this procedure.

If the person is in any other setting click here to access the 'Responding to Deprivations of Adults in Other Settings' section of this procedure.

3. Responding to Deprivations of Adults in a Care Home or Hospital

The Deprivation of Liberty Safeguards

The Deprivation of Liberty Safeguards is the legal framework for considering and authorising deprivations that occur:

  1. When the person being deprived is aged 18 or over; and
  2. The deprivation is occurring in a care home or hospital.

If a possible deprivation is occurring

If you believe that a deprivation of liberty may be occurring you should ask the care home or hospital whether either of the following is in place:

  1. A standard DoLS authorisation; or
  2. An urgent authorisation.

If a standard authorisation is in place

If the care home or hospital confirms that the deprivation has been authorised through a standard authorisation you do not need to take any further action unless you believe that the level of restriction being placed on the person is not the least restrictive way of providing the care or treatment.

Click here to access the procedure for raising concerns about an existing authorisation.

If an urgent authorisation is in place

An urgent authorisation is a self-authorisation made by the care home or hospital that lasts for between 7 and 14 days only. After making an urgent authorisation the care home or hospital must either:

  1. Take steps to revise the care or treatment plan so that the person is no longer deprived of their liberty; or
  2. Request a standard authorisation from the supervisory body.

If the care home or hospital confirms that an urgent authorisation is in place you should ask them:

  1. If they are taking steps to review the care or treatment plan so that the deprivation is no longer occurring; or
  2. If they have made a request to the supervisory body for a standard authorisation.

If the care home or hospital is taking steps to review the care or treatment plan you should:

  1. Consider any need to support them to undertake this review; and
  2. Arrange to monitor whether appropriate steps are taken before the urgent authorisation expires.

If the care home or hospital has made a request for a standard authorisation you do not need to take any further action unless you are concerned that a standard request may not have been made. In this case you should consider making an enquiry to the supervisory body to confirm whether a request has been made.

If a standard authorisation has already been considered but not granted

The supervisory body (Local Authority) may have already considered a standard authorisation in respect of the possible deprivation that you have identified. If this is the case, then further DoLS processes should not be carried out unless there has been a change in circumstances.

If you believe there has been a change in circumstances you should:

  1. Explain to the registered person at the care home or hospital what you feel the changes in circumstances are; and
  2. Ask them to make an urgent authorisation; and
  3. Ask them to make a referral for a standard authorisation.

If you have concerns that the registered person will not take appropriate action to authorise the deprivation, or will not act in a timely way you should:

  1. Explain the possible implications of failing to act; and
  2. Arrange to monitor the situation.

If you believe that there has not been a change in circumstances, further action under DoLS is not appropriate. You should instead consider:

  1. The need to raise a safeguarding concern; and/or
  2. The need to report formal concerns about any service provider.

If no authorisation is in place, requested or been previously considered

If the care home or hospital confirms that there is no authorisation in place (or requested or previously considered and not granted) you should:

  1. Explain to the registered person at the care home or hospital why you feel a deprivation of liberty is occurring; and
  2. Explore whether any steps can be taken to prevent the deprivation from occurring.

If the deprivation cannot be prevented you should:

  1. Ask them to make an urgent authorisation; and
  2. Ask them to make a referral for a standard authorisation.

At this point the registered person at the care home or hospital should make arrangements to take the steps as requested.

If you have concerns that the registered person will not take appropriate action to authorise the deprivation, or will not act in a timely way you should:

  1. Explain the possible implications of failing to act; and
  2. Arrange to monitor the situation.

If the care home or hospital fail to make a request

Under the Mental Capacity Act any person can make a request to the supervisory body to consider a possible deprivation of liberty under DoLS when a person over the age of 18:

  1. Is detained in a hospital or care home; and
  2. Is unable to consent to their care or treatment; and
  3. Is likely to meet the qualifying requirements under DoLS; and
  4. The care home or hospital have been advised of this and asked to request a standard authorisation; and
  5. The care home or hospital has failed to request a standard authorisation.

This means that if the care home or hospital fails to request a standard authorisation you should seek the advice of your line manager as required and consider making a formal request to the supervisory body for the deprivation to be considered.

There may also be a need to consider:

  1. The need to raise a safeguarding concern; and/or
  2. The need to report formal concerns about any service provider.

Recording

You must ensure that the following information, where relevant is always recorded on the person's electronic file:

  1. The possible deprivation of liberty that is occurring;
  2. Whether there is already a standard authorisation in place; and
  3. Where a standard authorisation is in place, whether you have any concerns about the level of restriction being placed on the person; or
  4. Where a standard authorisation is not in place, whether there is an urgent authorisation in place; and
  5. Where an urgent authorisation is in place, whether steps are being taken to review the care or treatment plan; or
  6. Whether a request has been made for a standard authorisation; or
  7. Where an urgent authorisation is not in place, what action you have asked the care home or hospital to take; and
  8. Any monitoring arrangements required; and
  9. Any action required under safeguarding; and
  10. Any need to report concerns about the service provider; or
  11. Any need to request the supervisory body consider the deprivation.

4. Responding to Deprivations of Adults in Other Settings

Need to know
The Deprivation of Liberty Safeguards do not apply when a deprivation is occurring outside of a care home or hospital environment.

If you believe that a deprivation is occurring the first thing that you should do is to determine whether or not the deprivation is in the person's Best Interests by applying the Best Interests principle.

Click here to access guidance about determining whether a deprivation is in the person's Best Interests.

If the deprivation is in the person's Best Interests an application to the Court of Protection will be required to seek legal authorisation of the deprivation.

If the deprivation is not in the person's Best Interests you will need to consider the steps that can be taken to provide the care and treatment required in a less restrictive way.

5. Identifying and Responding to Deprivations of Liberty (ages 16 and 17)

Using this section of the procedure

This section of the procedure applies to all social care practitioners carrying out any Care and Support function with young people aged 16 and 17 years old, who are receiving care or treatment in any setting.

General guidance

Deprivations of liberty that have not been authorised are:

  1. Unlawful; and
  2. A breach of a young person's basic human rights.

As a social care practitioner you need to know:

  1. What a deprivation of liberty is;
  2. How to identify a possible deprivation; and
  3. What action to take if you believe a deprivation is occurring.

Places where a deprivation of liberty may occur

Deprivations of liberty can occur in a range of settings, including:

  1. The family home;
  2. A care home;
  3. A hospital;
  4. A shared lives scheme;
  5. A school or college;
  6. A day centre or other place where the young person receives care or treatment away from their home.

Identifying a possible deprivation of liberty

If the following things all apply then it is likely that a deprivation of liberty is occurring:

  1. The young person is aged 16 or 17;
  2. The young person lacks capacity to consent to their care or treatment;
  3. The young person is under continuous supervision or control;
  4. The young person is not free to leave the place where they are receiving care or treatment;
  5. The care or treatment being received is imputable to the state; and
  6. The level of deprivation is not comparable to the level of restriction normally placed on a non-disabled young person of that age.

Continuous supervision and control

Whenever care or treatment is provided there will probably be some element of supervision or control. For example:

  1. The young person may require monitoring when taking their medication; or
  2. They may have the nature of their food choices restricted due to a risk of choking.

Supervision and control is only deemed to be 'continuous' in nature if the overall impact on the young person's life is significant. 

The following are examples of situations when supervision and control is likely to be continuous:

  1. The young person needs frequent or constant supervision for their safety;
  2. The young person is only ever left on their own for short periods of time;
  3. Most aspects of life are decided by others (e.g. what to wear, what to eat, when to get up or go to bed, how to spend their time);
  4. The young person is not permitted to carry out everyday tasks (such as cooking or cleaning) without the support of others;
  5. The use of restraint or medication to routinely manage behaviour. 

Not free to leave

A young person is not free to leave if they:

  1. Are required to be there to receive the care or treatment; and
  2. Would be prevented from leaving if they attempted to do so.

An important thing to remember about being 'free to leave' is that it does not matter whether the young person is asking or attempting to leave; what matters is the response that they would receive if they were to do so.

Imputable to the state

Care and treatment is imputable to the state if:

  1. It has been arranged or provided by the Local Authority; or
  2. It has been arranged or provided by the NHS; or
  3. A young person (or their family) has made their own arrangements for care, but if they didn't have the financial means to continue paying for their care the Local Authority would have (or be likely to have) a duty to meet their needs.

Not comparable deprivation

The young person is likely to be deprived of their liberty when the level of deprivation is greater than the level of restriction normally placed on a non-disabled young person of that age.

Case Example
Jodie is 16 years old and lives in a care home. She is not permitted to take part in any cooking activities, because it is not deemed safe for her to do so. Her social worker believes this to be a deprivation of liberty, on the basis that non-disabled 16 year olds would be able to carry out cooking tasks, either independently or with support.

When care is being provided by the young person's family in the family home, this judgement should be made in the context of that particular family, having regard to:

  1. Their beliefs and values; and
  2. The level of restriction placed on non-disabled siblings of a similar age; unless
  3. The level of restriction being placed on non-disabled siblings is not deemed appropriate.
Case Example
Paula is 17 years old. She lives with her non-disabled 16 year old sister Sophia in the family home. Their parents do not permit either daughter to leave the house after 8pm, unless escorted by them. The social worker believes that, even though some non-disabled young people of a similar age would be free to leave, Paula is not deprived of her liberty. This is because, in the context of her own family the level of restriction placed upon her is comparable to the level of restriction placed on her non-disabled sister.

Note: Legal advice should be sought as required to make this determination.

The difference between a deprivation of liberty and 'restraint'

Restraint is defined in the Mental Capacity Act as:

  1. Any act that uses, or threatens to use, force to carry out another function to which the young person resists; or
  2. Any act that restricts the young person's freedom of movement, whether or not they resist.

The use of restraint does not amount to a deprivation of liberty when:

  1. The person providing care or treatment believes that it is necessary to restrain the young person in order to prevent them from being harmed; and
  2. There is evidence that restraint is a proportionate response to the likelihood and seriousness of harm; and
  3. Restraint is not used routinely as a method to manage behaviour.

If restraint is being used routinely as a way to manage the young person's behaviour it is likely that this surmounts to continuous supervision and control, which would then indicate that a deprivation of liberty may be occurring.

If a deprivation is occurring

If you believe that a deprivation is occurring the first thing that you should do is to determine whether or not the deprivation is in the young person's Best Interests by applying the Best Interests principle.

Click here to access guidance about determining whether a deprivation is in the person's Best Interests.

If the deprivation is in the young person's Best Interests an application to a Court will be required to seek legal authorisation of the deprivation.

If the deprivation is not in the young person's Best Interests you will need to consider the steps that can be taken to provide the care and treatment required in a less restrictive way.

6. Best Interests

Using this section of the procedure

This section of the procedure should be used to determine whether a deprivation of liberty is in a person's Best Interests. It applies to:

  1. 16 or 17 year olds living in any setting; and
  2. Adults from the age of 18 who are not receiving care or treatment in a care home or hospital.

Consulting with parents and those with parental responsibility

When the person being deprived of their liberty is a 16 or 17 year old, you must consult with their parents (or any persons with parental responsibility) when deciding whether the deprivation of liberty is in their Best Interests.

Making a Best Interests decision

Click here to access 'Making Best Interest Decisions', which is part of the larger Mental Capacity Act 2005 resource. It sets out the requirements of the Best Interests principle and offers practical guidance to apply it and make a lawful decision.

If the deprivation is not in the person's Best Interests

If, through the process of Best Interest decision making, it is agreed that the deprivation of liberty is not in the person's Best Interests steps should be taken to review and amend any care or treatment plan (or the manner in which informal care is provided) so that the deprivation is no longer occurring.

If the person providing care or treatment continues to do so in a way that deprives the person of their liberty when it is not in their Best Interests to do so consideration should be given to:

  1. Raising a safeguarding concern;
  2. Raising a service provider concern; or
  3. Applying to the Court of Protection (especially if there is disagreement about what is in the person's Best Interests).

7. Applying to the Court

When an application to the Court is required

An application to a Court of law is required when:

  1. The deprivation of liberty is deemed to be in the Best Interests of the person; or
  2. It is not clear whether the deprivation of liberty is in the Best Interests of the person; or
  3. There is disagreement about whether the deprivation is in the Best Interests of the person.

Adults from the age of 18

An application should be made to the Court of Protection in all instances.

Click here to access 'The Court of Protection', which is part of the larger Mental Capacity Act 2005 resource. It offers practice guidance to practitioners making an application.

Young people aged 16 and 17

To prevent the need for the involvement of multiple Courts, the Mental Capacity Act gives permission for a family Court that is already involved in family proceedings to:

  1. Make decisions regarding mental capacity; or
  2. Transfer cases about mental capacity to the Court of Protection.

You must therefore establish whether:

  1. There are on-going family proceedings in a family Court; or
  2. There is an existing Court Order made by a family Court; and then
  3. Notify your legal support as soon as possible; so that
  4. Arrangements can be made to establish whether the family Court will hear the matter.

You should only proceed to make the application to the Court of Protection if:

  1. The family Court declines to hear the case; and
  2. The family Court does itself not transfer the case to the Court of Protection.

Any application to the Court of Protection that you make in this situation should explain:

  1. The on-going role of the family Court; and
  2. The reasons that the family Court have provided about why they will not hear the case.

8. Raising Concerns about an Existing Authorisation

Using this section of the procedure

This section of the procedure applies to all social care practitioners carrying out any Care and Support function with adults from the age of 18 where a standard DoLS authorisation is in place.

Examples of concerns

The following are all examples of concerns that you could identify about an existing authorisation:

  1. It may no longer be in the person's Best Interests to be detained in the care home or hospital;
  2. The manner in which the care or treatment is provided may no longer be the least restrictive;
  3. The care home or hospital is not complying with any conditions upon which the authorisation was granted; or
  4. The authorisation may no longer be required.

Raising the concerns

You should raise your concerns with one (or both) of the following people:

  1. The registered person at the care home or hospital; or
  2. The Relevant Person's Representative (RPR).

It is their responsibility to:

  1. Consider whether the concerns are grounds to request a review of the authorisation; and
  2. If so, request a review of the authorisation.

The role and responsibility of the registered person

The registered person at the care home or hospital has a legal obligation to request an authorisation is reviewed whenever they believe that one or more of the 6 qualifying requirements are no longer met.

Click here to access information about the 6 qualifying requirements.

The role and responsibility of the RPR

The Relevant Person's Representative should request a review of the authorisation whenever there are indicators that:

  1. The person who lacks capacity may be unhappy with the authorisation;
  2. It may no longer be in the person's Best Interests to be detained in the care home or hospital;
  3. The manner in which the care or treatment is provided may no longer be the least restrictive;
  4. The care home or hospital is not complying with any conditions upon which the authorisation was granted; or
  5. The authorisation may no longer be required.

Concerns about the response of the registered person

If you are concerned that the registered person will not consider the need to request a review, or will not take appropriate action to request any review that is required you should:

  1. Seek the advice of your line manager as required; and
  2. Notify the supervisory body of your concerns.

There may also be a need to consider:

  1. The need to raise a safeguarding concern; and/or
  2. The need to report formal concerns about any service provider.

Concerns about a Relevant Person's Representative (RPR)

You should notify the supervisory body if you have any concerns that a RPR:

  1. Will not consider information provided by others about the possible need to request a review; or
  2. Is finding it difficult to fulfil their role; or
  3. Is not able to adequately fulfil their role; or
  4. Is no longer suitable to act in the role.

Click here to access information about the role of the RPR, including which people can and cannot act as a RPR.

The supervisory body is responsible for:

  1. Appointing people to act as a RPR;
  2. Supporting RPR's to carry out their role;
  3. Monitoring how RPR's are carrying out their role; and
  4. Ensuring the RPR remains an appropriate person to act for the duration of the authorisation.

Recording

You must ensure that the following information, where relevant is always recorded on the person's electronic file:

  1. The concerns that you have about the authorisation;
  2. How you have raised the concerns (RPR/registered person/both);
  3. Any concerns that you have about the RPR or the registered person;
  4. Whether you have notified the supervisory body;
  5. Any action required under safeguarding;
  6. Any need to report concerns about the service provider.

Telford Adult Social Care Procedures