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The Protection of Children Standard
Regulation 12
This chapter must be read in conjunction with the West Yorkshire Joint Protocol for Children Missing from Home or Care
Use of Restraint and Physical Interventions Procedure
Statutory Guidance on Children Who Run Away or Go Missing from Home or Care (DfE, January 2014)
See also Leeds Safeguarding Children Partnership – Return Interview Service
In February 2021, a new Section 6.2, Philomena Protocol was added. The protocol encourages carers to compile useful information, which could be used in the event of a young person going missing from care, and will include:
This joint approach is aimed at protecting vulnerable children in West Yorkshire both to prevent missing episodes occurring, and if a child does go missing, assist in finding them quickly.
Various terms are used in relation to missing children:
Statutory Guidance on Children Who Run Away or Go Missing From Home or Care (January 2014) uses the following definitions:
The Police will not send an officer to cases where children/young people are defined as being at no apparent risk (‘absent’). Instead the onus in this situation will be on the home to take steps to locate the child/young person, with on-going monitoring of risk and escalation if there is a change to the circumstances or an increase in the level of risk.
It is expected that all reasonable steps should be taken by the home to locate the child/young person prior to making a report to the Police. When making decisions about how to respond to a child or young person who appears to be missing, the welfare of the child should always be the primary consideration. When considering individual cases, professionals in all agencies should, where necessary, consult and seek advice from each other in order to support the process of shared risk assessment.
Children are less likely to go missing if they feel secure and safe, able to express their feelings, make appropriate choices and develop positive relationships with the staff and their peers, and are free from bullying.
Children should have a clear understanding of expectations upon them, the routines of the home and house rules; to this end, they should know whether it's acceptable, or not, to leave the home without permission or consent. The potential risks if they go missing should be explained. Children’s should be provided with contact details for the Children’s Commissioner or Childline.
While the reasons why young people run away or go missing from children’s homes are complex, any missing episode should always be treated as a clear indicator that something is not right in the child’s life.
If homes are experiencing high levels of children going missing, the Registered Children’s Homes Manager should 'take stock' and undertake a formal review of the culture and strategies being used in the home and take steps to reduce the incidents.Staff working in children’s homes can help reduce the likelihood of young people going missing (or reduce the likelihood of the child going missing again) by carrying out thorough assessments which feed into the care planning and review processes, by providing individualised support and by showing care and concern for the young people living in the home.
At the initial planning stage, local authorities have a duty to place a looked after child in the most appropriate placement to safeguard the child and minimise the risk of the child running away. See Risk Assessments.
The Placement Plan should include strategies for preventing the child from going missing.
A risk assessment should be completed for all children for whom there is concern that they may run away. The distance of the placement from their home, family and friends should be considered as a risk factor. The risk assessment should be updated after any missing incident and should be regularly reviewed. The risk assessment should detail possible places or persons associated with episodes of going missing and should be referred to whenever a child goes missing or runs away. See Leeds Safeguarding Children Partnership Missing Vulnerability and Risk Management Plan.
Where there are child protection concerns relating to a child and/or where the child has gone missing from the placement or from any previous placement, the Placement Plan must include information agreed between the local authority and the placement provider about the day-to-day arrangements put in place to keep the child safe.
Children should be provided with contact details for an independent advocate.
Looked After Reviews should consider any missing episodes and revise strategies to prevent repeat missing incidents and the Care Plan should be revised accordingly.
Residential Practitioners should ensure that children and young people are aware of the dangers they may face if they run away and should suggest where they may go for help if they feel like running away. It is important that staff show care and concern for the young people living in the home. Preventive work is vital, for example if you know that a young person is worried about something (such as a difficult meeting) take the time to talk to them specifically about this. Staff should help young people develop alternative responses to stressful situations in their lives other than running way.
At the request of the child, or where there are concerns about a child who frequently goes missing, the Registered Children’s Homes Manager should consider raising concerns with the child's Independent Reviewing Officer (IRO) or arranging a meeting between the child and the placing authority to consider the reasons for the child going missing and agree strategies to reduce the risk.Where the child persistently goes missing from the placement their next Looked After Review should be brought forward.
If a child indicates that they propose to leave the home without consent, staff should in the first instance speak to them about this, and try to dissuade them.
It is crucial that staff always show care and concern, even if they are sure that a child is going to leave. Staff should take all reasonable steps to prevent children from leaving, especially if it will result in the child or others being placed at risk.
As a last resort, this can include the use of physical restrictions such as the locking or bolting of door to restrict the child's movement or Physical Intervention, if this is immediately necessary to prevent Significant Harm.
In the absence of any agreed strategy in the child’s Placement Plan, the following should apply if it is apparent or suspected that a child is missing. In such circumstances, staff should take whatever actions are immediately necessary to recover the child, bearing in mind any risks posed to the child or others.
It is the responsibility of ALL staff working in the home (not just the manager) to act whenever a child goes missing.
Initial Actions - Whenever the whereabouts of a Child Looked After are not known, the manager on duty is responsible in the first instance for carrying out preliminary checks to see if the child can be located. E.g. if a child was supposed to have returned home from school but has not arrived within the normal journey time, checks could include finding out if there are transport delays, phone calls to the child, phone calls to the school to see if the child has been delayed etc.
At the same time, Residential Practitioners (who by nature of their relationship with the child or young person will often have the best idea where and/or who the child may be with) should also be active in going out and searching for the young person and contacting their friends, associates and family members.
A deadline should be agreed at the outset of these initial checks so that they do not continue beyond a reasonable timeframe. What constitutes a reasonable timeframe should be decided on a case by case basis following an assessment of the risks relating to the individual child. In some cases, there might be particular reasons to be worried for the child’s safety immediately; in this instance the Police and the placing authority should be contacted straight away.
If the initial checks do not succeed in locating the child or there are still concern that, despite contact being made with the child they, are at risk, the Police, the placing authority, the child’s parents and carers and the Independent Reviewing Officer should be informed.Any actions taken to recover the child and return them to the home must focus on promoting the child's welfare and must take account of their legal status, age, understanding and the level of risk posed to the child or others. If children are found but refuse to return to the home, staff must consult the Registered Children’s Home Manager (who should consult the child's social worker) or, in an emergency/where the child or others are seriously at risk, call the Police. The use of physical interventions, such as restraint should only be used in a last resort where there is an immediate risk of significant harm, serious damage to property and staff are confident that such interventions will work/de escalate the situation and make the child safe. If this outcome is not likely, they should withdraw and immediately consult their manager or the Police.
Once staff in the home establish that the child is missing the Police should be notified and a Police risk assessment completed. This risk assessment will guide the initial and ongoing Police response and resources deployed to investigate and find the missing child.
When notifying/informing the Police (in the area where they have gone missing e.g. if on an activity away from the home), social worker and others e.g. Youth Offending Worker/Team, it is vital to provide information about the circumstances and risk factors that led to the child going missing. It is also important to discuss possible strategies for finding and recovering the child safely, and the actions the home have already taken to try and locate / contact the child. Agreement should also be reached about others who may need to know the child is missing e.g. the child's parents.
West Yorkshire Police and the home will use the Philomena Protocol as way of reducing risks to children and young people who go missing from care.
Introduction Principles of the Philomena Protocol:
This joint approach is aimed at protecting vulnerable children in West Yorkshire to prevent missing episodes occurring, but if a child does go missing, the protocol will assist in finding them quickly. By working with children’s homes and carers it aims to establish patterns of behaviour, places frequented, an up-to-date photograph, and known risks if they do go missing. By completing a standardised form it will make carers and the emergency services’ response to the enquiry far more efficient. Children in Care can have complex issues and are vulnerable, and so it’s really important to try to prevent them going missing because every time they do, they could be at risk of harm such as child exploitation, modern day slavery, County Lines or self-harm.
Police call takers must ask the reporting person if there is a Philomena Protocol in place that may provide useful information. The officer dealing with a missing child must remember to ask if a Philomena Protocol has been completed, and if one has not been completed ask the carer/children’s home to do so in case of future missing incidents.
It is the responsibility of the home/carer to maintain this process and keep the Philomena Protocol up to date. Police Missing from Home Co-ordinators are responsible for working with Children’s Social Care and Children’s Home’s managers to ensure that the Philomena Protocol is embedded within their partnership procedures and children who are at risk of going missing or go missing regularly have Philomena Protocol documents in place that are kept up to date.
The Police will require the following information:
The Police, social worker and others notified must then be updated as circumstances change including if the child returns.
Records must also be kept detailing all individual incidents when children go missing from the home, including any information relating to the child’s whereabouts during the missing episode.
The child's Placement Plan should be reviewed regularly, including after any missing episode.
On the first working day after the child has been reported missing, the line manager for the home must be notified.
Also, the home should consult/update the Police and social worker every day for the first 7 days, or as new information is available, to review the strategies that can be adopted to find/return the child.
After 72 hours, the Police will notify the UK Missing Persons Bureau.
If the child is still missing after 28 days, the Registered Children’s Homes Manager and child's Independent Reviewing Officer (IRO) must be notified/consulted to decide what actions to take e.g.
If a child's whereabouts become known, staff should consult the social worker and Police about the most appropriate way to return the child to the home or care.
Any actions taken should preferably be with the co-operation or by negotiation with the child.
Where a Child Looked After has run away they should have the opportunity to talk, before they return to their placement, to a person who is independent of their placement about the reasons they went missing. The child should be offered the option of speaking to an independent representative or advocate. (see Independent Return Interviews below).
The way staff respond to young people when they return is key to preventing future missing episodes and to ascertaining any harm they may have experienced. When young people return they should be welcomed back into the unit, and asked if they want anything to eat or drink. The Police will conduct a Safe and Well / Prevention interview to conclude their investigation.
The Police, social worker/YOT Worker and others notified that the child was missing must be informed when the child returns.
At the request of the child, or where there are concerns about a child who frequently goes missing, the home's manager should consider arranging a meeting between the child and the placing authority to look at their reasons for going missing.
See also Leeds Safeguarding Children Partnership – Return Interview Service.
An Independent Return Interview must be offered when the child returns. This interview should be carried out by an independent professional. Children sometimes need to build up trust with a person before they will discuss in depth the reasons why they ran away.
While the person conducting the interview should usually be independent of the child’s placement and of the responsible local authority, an exception may be where a child has a strong relationship with a carer or social worker and has expressed a preference to talk to them, rather than an independent person, about the reasons they went missing.
The responsible local authority should ensure the Return Interview takes place, working closely with the host authority where appropriate. Contact should be made with the child within 72 hours of them being located or returning, to arrange an Independent Return Interview in a neutral place where they feel safe.
The purpose of the Independent Return Interview is to build up a picture of why the child went missing, what happened while they were missing and who they were with. Information from the Independent Return Interview should be used to develop strategies to reduce the likelihood of the young person going missing again. Children should be informed that the information from Independent Return Interviews will be used in this way.
In some cases feelings of unrest or unhappiness in the home may directly contribute to a child running away or going missing, and this should be explicitly considered when they return.
For details about recording the initial incident (when the child is reported as missing) see Section 6.1, Information Sharing/Recording.
Throughout, staff must update the following records:When the child returns, all those notified that the child was missing must be informed.
If there are concerns the child has been sexually exploited, Ofsted must be notified.
If there is a pattern of persistent incidents or the circumstances gave rise for serious concern, the home's manager must notify the child's Independent Reviewing Officer (IRO).
When a child goes missing on a frequent basis or is at risk of harm, the children’s home should ask the placing authority to review that child’s Placement Plan. In addition, if there are concerns that a culture or cycle is developing in the home which seems to result in children going missing, both individually or in groups, this must be acted on and may result in a child being moved from the home into an alternative placement.
HIGH RISK A child should be considered High Risk in the following circumstances |
OTHER RISK FACTORS These are risks/indicators that should be considered when assessing other Children, who do not automatically fall into the High Risk Category |
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The following should be considered alongside Section 1: Indicators/Categories of Risk.
| Age and level of understanding | Age and level of understanding. Age is a factor, but not alone. Also consider level of understanding, ability to make informed decisions, the child's ability to operate in urban or rural environments, social and life skills, disability etc. The more able the child is, the less concern staff should have. |
| Number of Missing Episodes | Consider the number of times the child has gone missing and from what situations. |
| Behaviour whilst missing | Consider what the child has done when previously missing. Also consider how recent such problems have been. Higher levels of concern should be attributed to those who are known, recently, to have placed themselves or others at risk of significant harm. The factors that may result in higher levels of concern are that the child has previously:
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| Circumstances on the day | The following are examples of circumstances, which may be considered in deciding the level of concern on the day. The fact that they apply to a child does not automatically mean there is a high level of concern; the decision rests with the manager having considered all the circumstances.
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