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Case Records and Retention

See also: Recording Policy and Guidelines.


See: Local Resources

1. Retention and Confidentiality of Records

The case record must be kept secure, and any necessary steps taken to ensure that information contained in it is treated as confidential, subject only to statutory rights of access or court orders granting access.

The Data Protection Act and General Data Protection Regulations (GDPR) apply to both paper/manual and electronic records.

The relevant retention period for a child's record will depend upon the nature of involvement of the local authority with the child and family:

Click here to view Children's Services - Retention of Records.

Important Note: The Independent Inquiry into Child Sexual Abuse requires all institutions to retain their records relating to the care of children for the duration of the Inquiry under Section 21 of the Inquiries Act 2005. There is therefore an obligation to preserve records for the Inquiry for as long as is necessary.

(See letter to Chief Executives of Local Authorities).

Trix procedures

Only valid for 48hrs